Newsletter

Purpose

When signing up for our newsletter, we collect and process personal data to be able to send out emails with information about updates, new products and services or other news that you have consented to.

Legal basis

We process the collected personal data based on your consent, cf.Article 6(1)(a) of the GDPR. This consent can be withdrawn at anytime by writing to us or by unsubscribing at the bottom of the newsletter. If you withdraw your consent, documentation of the consent will be stored in accordance with the documentation obligation under the marketing rules, cf. Article 6(1)(c) of the GDPR.

We may additionally provide you with service messages, which are of concern to you as a customer or partner. The information is processed based on fulfillment of the contract, cf. Article 6(1)(b) of the GDPR.

Categories of personal data

The information collected includes contact details such as name, email and phone number.

Recipients of personal data

When signing up for our newsletter, we do not disclose personal data tothird parties, but we process it through our data processors.

Storage of personal data

The information is deleted or anonymized 24 months after withdrawal of consent or the latest received newsletter. If we have not used the consent within a period of 24 months we will the information will also be deleted following the same deletion period.

Requests and communication

Purpose

When contacting us via our various communication channels, we collect and process personal data to be able to respond to the request.

Legal basis

We process the collected personal data based on the company's legitimate interest, cf. Article 6(1)(f) of the GDPR.

Categories of personal data

The information collected includes general contact information such as name, e-mail, telephone and a detailed message about the nature of the request. Only personal data provided by the data subject concerned is collected.

Recipients of personal data

We do not disclose personal data to third parties, but we process it through our data processors.

Storage of personal data

The information is deleted or anonymized no later than 12 months afterthe last contact, unless the contact initiates a collaboration,customer relationship or other relationship of a similar nature.

Marketing

Purpose

The purpose of the processing of personal data is to be able to provide targeted marketing, including sending relevant offers, newsletters and information about products and services that may be of interest to the recipient.

Basis for the processing

The processing of personal data for marketing purposes takes place based on your consent, when we contact you with direct marketing or through targeted marketing on other websites, cf. Article 6(1)(a) of the GDPR. The consent is given within the cookie banner, on social media,newsletter or other consent text.

If we use your information to advertise similar products through direct marketing or to enhance our marketing efforts, such as analyzing previous purchases, our legitimate interest in promoting our products and services serves as the legal basis for processing, in accordance with Article 6(1)(f) of the GDPR.

Categories of personal data

The personal data we process may include contact information, such as name, email and phone number, behavioral patterns, preferences, previous purchase history, and interests that are relevant to our marketing efforts.

Recipients of personal data

Personal data may be shared with third-party vendors who assist with marketing campaigns and analytics tools, including email platforms, social media platforms, and other digital advertising partners.

Storage of personal data

The personal data is stored for as long as necessary to fulfill the marketing purposes for which it was collected or until consent to processing is withdrawn. Upon withdrawal of consent, the information is deleted without undue delay, unless it is included as documentation of marketing consent. In this case, the data will be deleted 24 months after latest use.

Cookies

The legal basis for collecting data through cookies

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies, we will only process and store your data based on your consent cf. article 6(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016.

The purpose of collecting data through cookies is based on our interest to improve our website, service, marketing and user experience. Our use of cookies is being carried out in accordance with the Cookie order (No. 1148 of 9 December 2011), section 3 about storage of or access to information in terminal equipment and in accordance with Directive 2002/58/EC of the European Parliament and of the council of 12 July 2002.

You can at any time change or withdraw your consent from the Cookie Declaration on our website. If you withdraw your consent we will delete or anonymize your personal data, unless we have another lawful basis for continual processing other than consent.
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If you wish to limit or decline the cookies placed on your computer when visiting our website, you can do so at any time by changing your browser settings. However, you should be aware that if you decline or reject certain cookies it might impact the functionality of the website to a certain extent. This means that there are a few features on the website that you will not be able to see.

Remember to delete the cookies in all browsers, if you use several different browsers.

What we collect through cookies

When you use our website, we collect the following personal data through cookies:
- Your behavior (e.g. How often you visit our website,page views etc.)
- Main country

-Referral media
- Device type (the kind of device you use to access our website)
- Browser details (what browser you are using and what version)
- What you choose to fill out yourself such as name, company, mail address, phone number etc. These will be necessary for us to be able to exercise follow-up inquiries from you.

Cookietractor

To collect cookies, we use Cookietractor.

Cookies are small text files that can be used by websites to make a user's experience more efficient. This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.

If you give your consent, we will use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to the more that they’ve collected from your use of their services.

Ifyou choose to register on our website or through LinkedIn we might also use the data collected to contact you directly, if we believe our services could be of interest to you.
Furthermore, we might send you automated emails regarding our service. By clicking on a link on the email you receive, we’ll associate your website behavior with your email address. If you don’t want to receive emails from us, you can always unsubscribe through the email.

You have the right to withdraw your consent at any time by contacting us at info@emplate.it.

Disclosure and transfer of personal data

Protecting your privacy and your personal data is our priority. We have implemented appropriate technical and organizational security measures against personal data being accidentally or illegally destroyed, lost, changed or degraded, as well as against unauthorized access or misuse.

Only employees who have a need to access your personal data to perform their work have access to the information about your person. These employees are instructed in howto handle personal data properly.

Your information is securely stored with our data processors in and outside the EU. We have concluded an agreement with each contractual processor of your personal data pursuant to the terms of Article 28 of Regulation (EU)2016/679 of the European Parliament and of the Council of 27 April2016 on the processing of personal data. The contractual processors undertake in the relevant agreement to comply with at least the same general technical and organizational measures for data protection as guaranteed by Emplate and are authorized to process your personal data only in accordance with the provisions of the General Terms of Processing of Personal Data, only on the basis of the instructions of Emplate. We share your data with public authorities, if we are obliged to do so by EU or national law.

We also share the personal data with data processors outside the EU. We transfer the personal data based on the standard contractual clauses for data transfers between EU and non-EU countries as approved by the European Commission (SCC).

SoM eand third parties

You should be aware that our website interacts in different ways with third parties such as Google, Active Campaign, LinkedIn, Dreamdata, Ortto and Hotjar on our website.

Emplate is solely responsible for the processing of personal data that we collect ourselves. We have our own profiles / user accounts on various social media and if you visit or use our profiles, we will be responsible for the processing of the personal information we access by being an account administrator, and which we process for our own purposes. The Third parties we interact with all have their own guidelines for their processing of your personal data.

Below you'll find the cookie policy for each of the third parties that our website interact with:

-Google Cookie Policy
-Active Campaign Cookie Policy
-Linkedin Cookie Policy
-Ortto Cookie Policy
-Hotjar Cookie Policy

Below you'll find the privacy policies for each third party:

-Google Privacy Policy
-Active Campaign Privacy Policy
-Linkedin Privacy Policy
-Ortto Privacy Policy
-Dreamdata Privacy Policy
-Hotjar Privacy Policy

The period for which the personal data will be stored

The retention period of how long the data will be stored is in most cases for when there is no longer a purpose for keeping the data. The storage of anonymized information is not subject to such restrictions or requirements. If you withdraw your consent, we will erase or anonymize your personal data, unless we have another legal basis for retaining your personal data.

Moreover, we continually erase, minimize and keep your personal data up to date, so we always have only just enough for the purposes we use the personal data for.

Your rights

Under data protection law, you have rights cf. section 3 (Rectification and erasure) and article 15 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, including:

-Your right of access (Article 15) - You have the right to ask us for copies of your personal information.
- Your right to rectification (Article 16) - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure (Article 17) - You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing (Article 18) - You have the right to ask us to restrict the processing of your information in certain circumstances.
- Your right to object to processing (Article 19)- You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability(Article 20) - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. If the request is of complicated character,the response time may be extended by two additional months in which case you must be notified of the reason for the extension.

Please send us requests regarding your data protection rights using the support request features in the app or by emailing us at info@emplate.it.

You can read more about our procedure for handling your data protection rights here; Procedure for handling data subject rights.

Our response to your request

Emplate must answer a request or an objection without undue delay and in any event within one month of receiving the request.

That period may be extended by two further months where necessary, taking into account the complexity and number of the requests. We will inform you of any such extension within one month of receipt of your request, together with the reasons for the delay.

While Emplate processes a request you have the right to demand we restrict our processing of your personal data. When processing is restricted, Emplate can store your personal data, but we cannot use it. The right to restrict our use does not apply to all types of personal data. The right to restrict only applies to personal data we are processing based on our legitimate interest. If we process your personal data based on your consent, the right to restrict does not apply. If the right to restriction does apply, in some cases we may lift the restriction. If we do, we will notify you.

Howto complain

If you are unhappy with our processing of your personal data, you can lodge a complaint with your local supervisory authority.
We urge you to contact us at info@emplate.it before you complain. We will try to assist you the best way possible.

Contact details of the Danish National Authority for Data Protection and Freedom of Information:

The Danish Data Protection Agency
Borgergade 28, 5.
Copenhagen 1300
dt@datatilsynet.dk
Tel. +4533 19 32 00

Changes in the privacy notice

In accordance with the GDPR principles and Cookie regulation, this Privacy Policy regarding processing of personal data, as well as general and technical measures for the protection of personal data and other internal mechanisms, are regularly reviewed and is necessary updated to make sure we stay compliant with the legislation in force at all times.
Any changes to this Privacy Policy will become effective upon the publication of the updated General Terms of Processing of Personal Data through the Services. If we make changes that we consider to be essential and require your consent to be granted in accordance with applicable law, we will inform you through the Services and, if necessary, request your consent.